2 Effective Methods for Exporting/Backing Up Office 365 Mailboxes to PST

Elaborate the Discussion Backing Up Office 365 Mailboxes to PST
Elaborate the Discussion Backing Up Office 365 Mailboxes to PST

The majority of Office 365 users, both end users and administrators, do not back up their mailbox data. They believe their information is safe in the cloud. However, backing up Office 365 mailboxes to PST and other items is a good idea. You can back up to PST files using Office 365’s built-in feature. There are a couple of Office 365 Backup tools that can export Office 365 mailboxes to PST files as well.

What are the Benefits of Office 365 Backups?

Users can store data in the cloud using the Office 365 platform. Cloud data, on the other hand, is available to everyone. As a result, it may be vulnerable to unauthorized access and hacking. In addition, users may close their accounts incorrectly or delete items by accident. There are no options for recovering Office 365 mailbox data if it is lost or deleted. As a result, you should back up your Office 365 mailboxes to avoid account loss and data loss. When backed up as PST files, Office 365 mailbox data is also simple to share.

Backup Options for Office 365 Mailboxes

Using the Content Search eDiscovery method, Office 365 administrators can backup mailboxes. However, it necessitates a thorough understanding of Office 365 and the Exchange admin center. If you’re a techie, you should try this method for free Office 365 mailbox export to PST. If you are a beginner, this method will not work for you. As a result, you should consider using third-party Office 365 backup and Restore software.

Both methods will be discussed in this article to Backup Office 365 mailboxes to PST:

  • To backup Office 365 mailboxes, use the Content Search eDiscovery method.
  • SysTools Office 365 Backup & Restore allows you to back up and restore your mailboxes in just a few clicks.
  • To backup Office 365 mailboxes, use the Content Search eDiscovery method.
  • The Content Search eDiscovery tool is used to search and locate data in Exchange Online mailboxes and public folders. You can save this information in PST files for later use. Log in to your Office 365 account and go to Exchange Admin Center to export Office 365 Mailbox to PST for free.
  • To begin, ensure that you belong to the eDiscovery Manager role group. If you aren’t already a member, please do so.
  • You’ll need to make a new Content search now. You can select the mailboxes you want to export from the Content search. Before exporting, you can also filter your mailboxes. Finally, this search can be exported.
  • You can save the search results to your computer once the Office 365 export mailbox to PST process is complete.
  • You can save your Office 365 mailboxes as PST files to your system by providing the export key that you receive when downloading the search results. If you back up your office 365 mailboxes as PST files, you can use those files to restore access to your mailboxes in the event of data loss.

Office 365 Backup & Restore By SysTools

Office 365 Backup & Restore is a professional tool for backing up and restoring Office 365 mailboxes to PST files, both individually and in bulk. This Office 365 Backup & Restore tool is used by both end-users and Office 365 administrators to backup mailboxes completely or selectively.

  • PST files can be used to backup single or multiple mailboxes.
  • Using a CSV file, backup multiple mailboxes.
  • Filters can be used to backup Office 365 mailbox data selectively.
  • Empty and deleted folders can be excluded from the backup.
  • For future reference, save the backup summary report as a CSV file.
  • End users and Office 365 administrators will find this useful.

Let’s take a closer look at the Office 365 Backup & Restore Tool’s operation.

  • Select Backup from the home screen after launching the tool on your computer.
  • Then, to add the Office 365 account, click the Add button.
  • Enter the details of the Office 365 account you want to back up. To see all of the mailboxes in your Office 365 account, select List all mailboxes and then click Get User Mailbox(es). Select the mailboxes you want to back up and click Add.
  • Next, check to see if all of your mailboxes are listed, then click Set Filter and Migrate.
  • From the Migration Type Selection window, select the migration type for each mailbox, then click Migrate.
  • Apply filters to the mailboxes based on your needs, such as item type, date, include/exclude folders, and so on, and then click I’m Ready to Start Migration.
  • Select the type of output in which you want to backup Office 365 mailboxes from the Save As wizard that appears on the screen.
  • Click OK after selecting the desired location for the backup file. The tool will begin backing up Office 365 accounts to PST, which you can monitor on the screen.
  • When it is finished, a confirmation message will appear on the screen. To complete the process, click Ok.

Note: To save the backup report as a CSV file, select Save report to CSV.

Final Thoughts

In some subscription plans, the user does not have access to the eDiscovery feature in their Exchange Admin Center, so no backups are taken. As a result, Office 365 Backup & Restore software is an obvious choice. It will connect to any subscription plan’s Office 365 mailboxes and take a backup of them.