Businesses can now create customized portals for their businesses concerning their specific needs. These portals are of great use to many businesses. Portals are usually web pages that organizations can use to access relevant information. SharePoint portals let businesses create multiple portals that they can use to share, store, and access certain information.
Sharepoint is a robust collaboration tool that permits businesses to organize, store and share information between departments and teams.
There are multiple portals like a portal for collaboration among teams, a document management portal, project management, and many others to ensure a seamless working experience for the team members.
This blog will shed some light on a few tips that will unleash the true potential of the SharePoint portal.
1. In-depth definition of your portals purpose and goals
There is a specific purpose behind every portal. It becomes easier for your teams to wear if your voters are well-defined. If you want any portals to achieve something, you must also know what needs your portal will address. When you define the particular goals and purpose of your portal, it will help you create a portal that meets the specific requirements of your business.
2. Choose the accurate SharePoint template
SharePoint comes packed with several templates, depending on what kind of template you want to choose to create your particular portal. Usually, you need to make a wise decision while choosing the template because it must fit the purpose and goals of your portal. For instance, if you are looking for a portal for collaboration, it is mandatory to choose the Team Site template as it is the most suitable one. Also, there is a template named Document Center, which you can use for document management.
3. Customize the looks and feels of your portal
It is exceptionally important to make your portal look unique. This you can do with the help of customization. Customization lets you be as unique as you can. You can create your brand’s visual identity through SharePoint. In addition, every business has unique branding; hence SharePoint lets your portal be consistent while changing its look and feel.
4. Enhance your portal’s functionality
SharePoint has these pre-built components known as web parts that play a critical role in enhancing the functionality of a particular portal. Also, it ensures versatile tools so the teams can accomplish various tasks within a given time frame.
5. Integration of your portal with other systems and applications
To stand out, you must create a SharePoint portal that can easily integrate with other applications and systems. Here are some of the systems that Sharepoint portals can easily integrate with:
- Microsoft Office
- Dynamics 365
When you integrate your portal with other systems and applications, there are higher chances for additional functionalities, making your portal powerful and incredibly useful.
6. Training your users
The users need to know at least the basics of the portals. Moreover, using the portals correctly may save you time and effort. Furthermore, ensure that your users are well-aware to use the portals effectively. This is the only way through which you can use your portals to the fullest of their potential, and your business can surely benefit from its capabilities.
7. Well-defined information architecture
You need to make a well-versed plan of organizing your content on SharePoint portals in a certain manner so it is easily accessible by the teams and departments. More so, you need to define the metadata and tags so the users can have a hassle-free experience searching for their desired content.
8. Design a governance plan
It is not that you have designed the portal and added the relevant information, and no one governs the entire portal. It is exceptionally important to create a governance plan so that everyone knows how to use SharePoint and what kind of information they have access to. You also need to safeguard some information as there is no need to provide information to everyone. Every department needs a different type of information, and it must have access to only that part of the information.
9. Homepage customization
Your users will first have a look at your homepage. Hence you should customize it well, as your SharePoint homepage is the first impression they will get before digging in more. Also, you must customize your homepage catering to your organizational needs and with only relevant information. First impressions can sometimes be the last impression for your users, so the homepage must be good.
The tips mentioned above in the blog will help you unveil the true potential of the SharePoint design and portals. In addition, your business can truly benefit from the tips mentioned above. A well-designed portal ensures success for a particular business. Also, a simplified portal, designed as per the specific needs of the business can help enhance collaboration, increase productivity, and streamline the document management process.